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Privacy Policy

How we collect, use, and protect your personal information

Last Updated: August 3, 2025

1. Introduction

HireGenix ("we," "our," or "us"), a brand of Trayarunya Ventures Private Limited/LLC, is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our recruitment platform, website, and services (collectively, the "Services").

Please read this Privacy Policy carefully. By accessing or using our Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our Services.

2. Information We Collect

We collect several types of information from and about users of our Services:

2.1 Personal Information

Depending on how you interact with our Services, we may collect:

  • Contact information (such as name, email address, phone number, and postal address)
  • Account credentials (such as username and password)
  • Professional information (such as employment history, education, skills, certifications, and references)
  • Demographic information (such as age, gender, and location)
  • Payment information (such as credit card details and billing address)
  • Profile pictures and other media you upload
  • Video interview recordings and assessments

2.2 Usage Information

We automatically collect certain information about your device and how you interact with our Services, including:

  • Device information (such as IP address, browser type, operating system, and device identifiers)
  • Usage data (such as pages visited, features used, time spent on the platform, and referring websites)
  • Location data (such as general geographic location based on IP address)
  • Log data (such as error reports, activity logs, and performance data)

2.3 Cookies and Similar Technologies

We use cookies, web beacons, and similar technologies to collect information about your browsing activities and to distinguish you from other users of our Services. These technologies help us analyze trends, administer the website, track users' movements around the website, and gather demographic information about our user base as a whole.

You can control cookies through your browser settings and other tools. However, if you block certain cookies, you may not be able to register, login, or access certain parts or make full use of the Services.

3. How We Use Your Information

We use the information we collect for various purposes, including to:

  • Provide, maintain, and improve our Services
  • Process and complete transactions
  • Facilitate recruitment processes and candidate evaluations
  • Personalize your experience and deliver content relevant to your interests
  • Respond to your requests, comments, and questions
  • Send administrative information, such as updates, security alerts, and support messages
  • Conduct research and analysis to improve our Services
  • Protect against, identify, and prevent fraud and other illegal activity
  • Comply with our legal obligations
  • Enforce our terms, conditions, and policies

3.1 AI and Automated Processing

Our Services use artificial intelligence and automated processing to analyze candidate data, match candidates with job opportunities, and provide insights to employers. This may include:

  • Analyzing resumes and professional profiles to identify skills and experience
  • Evaluating video interviews to assess communication skills and other relevant attributes
  • Generating candidate scores and rankings based on job requirements
  • Providing recommendations to improve candidate profiles or job descriptions

We implement appropriate safeguards for such processing and are committed to using these technologies in a fair and transparent manner.

4. How We Share Your Information

We may share your information in the following circumstances:

4.1 With Employers and Recruiters

If you are a candidate, we may share your profile information, application materials, assessment results, and interview recordings with employers and recruiters who use our platform, in accordance with your privacy settings and preferences.

4.2 With Service Providers

We may share your information with third-party vendors, consultants, and other service providers who need access to such information to carry out work on our behalf, such as hosting providers, payment processors, analytics providers, and customer support services.

4.3 For Legal Reasons

We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., a court or government agency). We may also disclose your information to:

  • Enforce our rights arising from any contracts entered into between you and us
  • Protect the rights, property, or safety of HireGenix, our customers, or others
  • Prevent or investigate possible wrongdoing in connection with the Services

4.4 Business Transfers

If HireGenix is involved in a merger, acquisition, or sale of all or a portion of its assets, your information may be transferred as part of that transaction. We will notify you via email and/or a prominent notice on our website of any change in ownership or uses of your information, as well as any choices you may have regarding your information.

4.5 With Your Consent

We may share your information with third parties when you have given us your consent to do so.

5. Data Retention

We retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. The criteria used to determine our retention periods include:

  • The length of time we have an ongoing relationship with you
  • Whether there is a legal obligation to which we are subject
  • Whether retention is advisable in light of our legal position (such as in regard to applicable statutes of limitations, litigation, or regulatory investigations)

When we no longer need to use your information, we will take steps to securely delete or anonymize it.

6. Data Security

We have implemented appropriate technical and organizational measures to protect the security of your information. However, please understand that no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your information, we cannot guarantee its absolute security.

We regularly review our security procedures and consider appropriate new security technology and methods. We also maintain physical, electronic, and procedural safeguards to protect your information. Our employees are trained on the importance of maintaining the confidentiality and security of your information.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

  • Access: You can request a copy of the personal information we hold about you.
  • Correction: You can request that we correct inaccurate or incomplete information about you.
  • Deletion: You can request that we delete your personal information in certain circumstances.
  • Restriction: You can request that we restrict the processing of your information in certain circumstances.
  • Data Portability: You can request a copy of the information you provided to us in a structured, commonly used, and machine-readable format.
  • Objection: You can object to our processing of your personal information in certain circumstances.
  • Withdrawal of Consent: You can withdraw your consent at any time where we rely on consent to process your personal information.

To exercise these rights, please contact us using the information provided in the "Contact Us" section below. We may need to verify your identity before responding to your request.

8. International Data Transfers

Your information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different from the laws of your country.

We have taken appropriate safeguards to ensure that your personal information remains protected in accordance with this Privacy Policy. These safeguards include implementing standard contractual clauses for transfers of personal information between our group companies and with our third-party service providers and partners.

9. Children's Privacy

Our Services are not intended for children under the age of 18. We do not knowingly collect personal information from children under 18. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to delete such information.

10. Third-Party Links and Services

Our Services may contain links to third-party websites, services, and applications that are not operated by us. When you click on a link to any other website or location, you will leave our Services and go to another site, and another entity may collect personal information from you. We have no control over, do not review, and cannot be responsible for these third-party websites or their content. Please be aware that the terms of this Privacy Policy do not apply to these third-party websites or their content, or to any collection of your personal information after you click on links to such third-party websites.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by an updated "Last Updated" date at the top of this Privacy Policy. We encourage you to review this Privacy Policy frequently to be informed of how we are protecting your information.

If we make material changes to this Privacy Policy, we will notify you either through the email address you have provided us or by placing a prominent notice on our website.

12. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

HireGenix - A brand of Trayarunya Ventures Private Limited/LLC
Email: privacy@hiregenix.com
Address: [Company Address]

We will respond to your request within a reasonable timeframe.